How to File an Official Complaint About De Quincy Jail Staff (City of DeQuincy procedure)
Need to file a formal complaint about De Quincy Jail staff? The City of DeQuincy has a written grievance process—particularly for sexual-harassment complaints involving city employees. Here's how to route it, what to include, and the deadlines you need to know.
The City of DeQuincy's procedure is specifically a sexual-harassment policy covering conduct
You have two official routes under the City of DeQuincy procedure: submit your complaint to the appropriate department head, or send it in writing directly to the mayor. The policy strongly encourages you to start with the department head and try to resolve things informally. If that doesn't work - or you're not comfortable with that approach - you can still use the full grievance process.
What to Include
- ✓ Your written complaint (dated and signed if possible)
- ✓ Any written statements produced during the investigation (for example, your statement and any witness statements)
- ✓ The department head’s written recommendation
- ✓ The mayor’s statement of findings of fact and conclusions of law
- ✓ The mayor’s written determination
- ✓ Your request for a copy of the complaint record (the record is available to either party or their designee)
Timing matters. The City of DeQuincy policy requires complaints within one year of the alleged conduct - don't wait if you want the city to treat it as a formal grievance. Once you file, the department head has 180 days to complete their investigation and submit a written recommendation to the mayor.
- Expect an investigation - The department head or the mayor is supposed to investigate in a timely manner by interviewing appropriate people, examining relevant records, and consulting appropriate employees.
- Watch the 180-day recommendation window - After the investigation is concluded, the department head must provide the mayor a written recommendation within 180 days after the complaint was brought.
- Ask for the written outcomes for your records - The complaint file is supposed to include your written complaint (if any), written investigation statements, the department head’s recommendation, the mayor’s findings of fact and conclusions of law, and the mayor’s written determination - and that record is available to either party or their designee.
Practical Tips
- ✓ Write down the date(s) of the incident(s) so you can stay within the one-year filing deadline
- ✓ Put your complaint in writing even if you first speak to someone, since the complaint record can include the written complaint
- ✓ Keep copies of everything you submit and everything you receive (statements, recommendations, and determinations)
- ✓ Record how and when you delivered it (for example, the date you handed it over or mailed it)
Note: The policy encourages consulting with the department head first for informal resolution, but this doesn't waive your right to the formal grievance process if that conversation goes nowhere.
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