Who Can See Information About Your Visits to FCI Petersburg Med (and Why)
Planning a visit to FCI Petersburg Med? It helps to understand what information gets recorded, where it's stored, and who can access it. Here's how the BOP's main systems work—and why that data exists.
FCI Petersburg Med stores visitor information in the Bureau of Prisons' Web Visiting system (commonly called WebV). This is where your approved visitor details live - your name, your relationship to the person you're visiting - and it's how staff connect your record to the inmate you're coming to see.
You may also hear about ACES/Web Visiting. This system logs everyone entering and exiting FCI Petersburg Med - staff, contractors, approved volunteers, and visitors like you. It's how the facility maintains safety and keeps accurate headcounts.
What Visitor Info Collected
- ✓ Approved visitor name
- ✓ Relationship to the inmate
- ✓ Date of birth
- ✓ Sex
- ✓ Race
- ✓ Ethnicity
- ✓ Driver’s license or state ID number
- ✓ Passport number
- ✓ Alien registration number (if provided)
WebV may also store contact details tied to your visitor record, including your legal residence and phone number. The information you provide during approval stays with your profile - it's not just linked to a single visit.
WebV does more than store visitor details. It pulls inmate information so staff can match visitors to the right person. At FCI Petersburg Med, the system retrieves data like the inmate's name, register number, housing unit, and work detail from the BOP's inmate management system.
Staff at FCI Petersburg Med use visitor information to run background investigations and decide whether someone is suitable to visit. That's why you're asked for identifying details upfront - they're used to screen visitors before approval and support the visiting process.
ACES/Web Visiting is built around controlled access. It logs entries and exits for staff, contractors, volunteers, and visitors - supporting security and accountability. If staff ever need to quickly account for everyone in the facility, this system makes that possible.
Phone systems generate separate records that may be shared for law enforcement purposes. At FCI Petersburg Med, TRUFONE call-record data may be shared with Department of Justice law enforcement components including the FBI, the United States Marshals Service (USMS), EOUSA, the Criminal Division, the U.S. Parole Commission, and the Office of Inspector General (OIG).
The common thread? These systems exist to support screening, investigations, and formal decision-making. Visitor information helps initiate background checks and determine suitability. Other records - like TRUFONE call data - may be shared within DOJ components for law enforcement, investigations, or court and parole proceedings.
Practical Privacy Tips
- ✓ Fill out visitor paperwork carefully and consistently - WebV stores identifying details tied to your visitor profile.
- ✓ Assume your entry and exit as a visitor will be logged as part of ACES/Web Visiting.
- ✓ If you’re worried about a specific detail (like which ID number to use), ask the inmate what the facility expects before you submit anything.
- ✓ Share only the information requested on the visitor process forms, and keep your information current if the facility requires updates for approval decisions.
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