How to request records that may relate to someone at Great Meadow Corrections Facility from the New York State Archives
Looking for historical records that might mention someone connected to Great Meadow Corrections Facility? The New York State Archives is a good place to start — but you'll need an appointment to use the research room, and it's worth confirming what's available before you make the trip.
The New York State Archives holds a broad range of state records, and some may include information relevant to a person, place, or agency connected to incarceration. Don't expect a single
Start by getting specific. Write down the person's name (including any alternate spellings) and narrow the timeframe as much as you can - even an approximate year range helps. Then look for record series that match your goal: a certain agency, time period, or document type. Keep a running list of series details you find. The more precisely you can describe what you want (record series number and title, plus any box, volume, or item identifiers), the easier it is for Archives staff to confirm whether materials are available and how to request them.
Step2 Form
- ✓ Fill out one Records Request/Reserve Form for each record series you’re requesting.
- ✓ Include the researcher name on the form.
- ✓ Add the record series-accretion number.
- ✓ Add the record series short title.
- ✓ List the specific boxes/volumes/units (and any item numbers) you want from that series so the request is as precise as possible.
You'll also need to complete the New York State Archives Research Room Registration Form. Fill out items 1–11 and sign the declaration agreeing to follow research room rules. Think of this as part of the same workflow: request the materials you want to see, and be ready to register as a researcher when you arrive.
- Request an appointment - Email archref@nysed.gov or call (518) 474-8955 to make an appointment and reserve a table.
- Wait for confirmation - Don’t assume you’re scheduled until you get an email or phone call confirming your appointment.
Timing tip: Call several business days ahead so the Archives can reserve a table and pull the materials you need. If anything is stored offsite, a week's notice is required.
After you submit your request and ask to schedule a visit, watch for the Archives' response and save it. You'll need to wait for an email or phone call confirming your appointment - that confirmation is what you'll reference if you need to change your date or clarify what you asked to see.
Quick Checklist
- ✓ Your name (as the researcher)
- ✓ The record series-accretion number
- ✓ The record series short title
- ✓ Box/volume/unit numbers (and any item numbers), if available
- ✓ Date range you’re trying to cover
- ✓ A short note about what you’re looking for (so staff can spot obvious mismatches)
- ✓ One Records Request/Reserve Form per record series
To set up a research room appointment and reserve a table, email archref@nysed.gov or call (518) 474-8955. Reach out several business days before you want to visit - this gives staff time to reserve space and pull materials.
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