What to bring and do before your visit to the New York State Archives (for families researching Great Meadow cases)
A little planning goes a long way at the New York State Archives. This checklist covers the basics: confirming your appointment, knowing what to bring, and showing up ready to research—not troubleshoot.
The New York State Archives research room is at 222 Madison Avenue, Albany, NY 12230. Map your route before you leave - especially if you're traveling in specifically for Great Meadow-related records.
The research room is open Monday through Friday, 9:30 a.m. to 4:00 p.m. It closes on New York State holidays, so double-check your date if you're planning around a long weekend.
Driving? Paid visitor parking is available in the Madison Avenue Lot, on the west side of the building. Access it from Madison Avenue - it's the closest option to the entrance.
Visits are by appointment only. To reserve a table, email archref@nysed.gov or call (518) 474-8955. Get your spot lined up before you travel.
Reminder: Wait for confirmation before heading in. You'll get an email or phone call once your appointment is set.
- Reach out several business days ahead - Call (518) 474-8955 (or email archref@nysed.gov) with the date you want so the Archives can reserve a table.
- Tell them what you want to use - Ask about reserving the specific materials you hope to see during your visit.
- Build in extra time for offsite items - If anything you need is stored offsite, a week’s notice is required to retrieve it.
- Wait for confirmation, then plan your trip - Once you get the confirming email or phone call, you can lock in your travel plans knowing you’re on the schedule.
What to Bring
- ✓ A photo ID (you’ll be asked to show it)
- ✓ A printed copy of your appointment confirmation (email or note from the phone call)
- ✓ The Research Room Registration Form (be ready to complete items 1–11 and sign the declaration agreeing to abide by the rules)
- ✓ Anything you need for a smooth check-in: you must sign in, complete the registration form, and agree to follow the research room rules
- ✓ A plan for your personal items: you’ll need to place personal items in a locker
Note: Masks aren't required but are recommended. You'll sign in, show photo ID, and store personal items in a locker before entering the research room.
Some records are stored offsite and require a week's notice to retrieve. Request those items before booking travel - otherwise you might arrive before your materials do.
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