Bringing Children to Visit at Hardeman County Corrections: Photo, ID, and Parental Consent Checklist
Bringing a child to visit at Hardeman County Corrections? A missing photo or consent form can get you turned away at the door. Use this checklist to make sure everything's in order before you go.
Under TDOC rules, a
Children age 6 or older need a photograph attached to their CR-2152 visitor application - and it can't be a photocopy. The photo must be recent. Without a current photo, the application won't be processed, which can delay approval.
- ✓ Update the child’s photo at age 10
- ✓ Update the child’s photo at age 12
- ✓ Update the child’s photo at age 14
- ✓ Update the child’s photo at age 16
- ✓ Update the child’s photo at age 18
Inmates receive the CR-2152 forms and instructions, then pass them along to prospective visitors. Once you complete the form, return it - along with a current photograph - to the unit official handling visitation within 30 days. And don't treat approval as
Children under 18 must be accompanied by their parent, legal guardian, or a guardian already on the inmate's approved visiting list. If the adult bringing the child doesn't meet this requirement, the visit can be denied - even if all the other paperwork is correct.
Children under 16 don't need to show ID at the entrance. But TDOC still requires documentation on file: a copy of the child's birth certificate and the CR-2152 with a recent photo.
- Decide who will escort the child - If the custodial parent/legal guardian can’t come, the child must be brought by the authorized escort named on the consent form.
- Complete CR-2152 page 2 (Parental Consent/Release for Minor’s Visitation) - The custodial parent/legal guardian fills this out to give permission for the assigned visitor(s) to accompany the child.
- Get the form notarized - The parental consent/release has to be notarized to be accepted.
- Include consent to search - The notarized form also covers consent for the child to be searched, which TDOC requires for a minor visiting under an authorized escort.
There's one narrow exception for immediate family when someone has just been committed. Normally, visitors can't come until their application is approved. But for immediate family of newly committed inmates, the Warden may add them to the approved list temporarily - up to 60 days from the inmate's intake date - while the application is being processed.
Note: This exception is temporary - 60 days maximum from intake - and only applies while the visitation application is still being processed.
Practical Checklist
- ✓ Make sure the child has an approved CR-2152 visitation application on file (and that it’s still current)
- ✓ If the child is age 6 or older: attach a photograph to the child’s visitor application, and make sure it’s not a photocopy
- ✓ Use a recent photo - applications without a current photo won’t be processed
- ✓ If the child is under 16: confirm a copy of the child’s birth certificate is on file along with the CR-2152 and recent picture
- ✓ If the custodial parent/legal guardian is not attending: bring a completed, notarized Parental Consent/Release for Minor’s Visitation Form (CR-2152, page 2) naming the authorized escort and consenting to search
- ✓ Track timing: return completed forms with a current photo within 30 days
- ✓ Re-submit/update applications every 24 months
Tip: For newly committed inmates, immediate family may be temporarily added to the approved list while the application processes (up to 60 days from intake). Remember: the CR-2152 must be returned within 30 days and updated every 24 months.
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