How to Read Marion County's Public Caseload Report (Roster): A Step-by-Step Guide

Start at the top of the Marion County Sheriff's Office Caseload Report and look for the line showing when the report was generated. That timestamp matters. The roster is a snapshot, not a live tracker. If you're trying to confirm who is assigned to a specific probation officer or whether a label has changed, checking the most recent "Report Generated" time keeps you from chasing outdated information.

• ✓ Find the “Report Generated” timestamp at the top of the caseload report
• ✓ Compare it to today’s date and time
• ✓ If it’s recent, use it for your notes and any calls you make
• ✓ If it’s not recent, treat what you’re seeing as potentially outdated and double-check before you act on it

Each row reads left to right in the same order: NAME, then SID, then PO NAME. Names are listed last name first (for example, "LASTNAME, FIRSTNAME"). The SID is the numeric identifier in the middle. It's usually the cleanest way to match the right person when similar names appear. After the SID, the report shows either the assigned probation officer's name or a label in the PO field. When scanning quickly, use the SID as your anchor point. Once you've found it, read the text immediately to the right. If it's a person's name, that's the assigned PO NAME. If it's an all-caps phrase like "LIMITED SUPERVISION" or "UNIT INTAKE," that tells you something about the supervision or assignment status for that entry.

Two labels you may see in Marion County's caseload report are "LIMITED SUPERVISION" and "IMMIGRATION IMMI." When either appears, it shows up where you'd expect a probation officer name to be, directly after the SID. You'll see the person's NAME, then their SID, then the label instead of a specific PO NAME. This tells you right away that no individual officer is listed on that line. When you see "LIMITED SUPERVISION" or "IMMIGRATION IMMI," note the label along with the SID so you can describe exactly what you're looking at when you follow up.

You may also see "VACANT GENERAL" in the PO field. On the roster, it appears after the SID in the same spot where an officer's name would normally go. It signals that no named PO is listed on that line. Another common entry is "UNIT INTAKE." When the roster shows "UNIT INTAKE" after the SID, it functions like the PO field for that line. Your next step is usually to reference the SID and ask where that person is routed or who is handling intake, rather than asking for a specific officer by name.

If a line lists a specific PO NAME, that's your best starting point for finding the right Community Corrections contact. Use the roster as a reference document: match your loved one by NAME and SID, then note the PO NAME shown on that same line. For general follow-up through the Marion County Sheriff's Office, the county's non-emergency reporting number is 503-588-5032. Having the SID and the roster's "Report Generated" time in front of you makes that conversation faster and reduces the chance of mix-ups.

1. Confirm the roster timestamp - Write down the “Report Generated” date and time so you can reference the exact version you used.
2. Match the correct person - Copy the NAME and SID from the same line.
3. Record the PO field exactly - If it lists a PO NAME, note it. If it shows a label (like LIMITED SUPERVISION, VACANT GENERAL, or UNIT INTAKE), note that instead.
4. Call with your notes in hand - For non-emergency reporting through the Sheriff’s Office, use 503-588-5032 and provide the SID and the report generation time.

5

• ✓ The roster “Report Generated” timestamp
• ✓ The person’s NAME exactly as shown
• ✓ The SID number
• ✓ The PO NAME (if a person is listed)
• ✓ Any label in the PO field (for example, LIMITED SUPERVISION or IMMIGRATION IMMI)
• ✓ The non-emergency reporting number: 503-588-5032