Setting Up an Attorney Video Conference at Northern State Prison (48‑hour fax rule)
Attorney video conferences at Northern State Prison go through NJDOC's fax-based request process. The tricky part? Timing. If you don't fax your request far enough ahead—counting only business days—the slot you want may already be gone.
NJDOC requires your request at least 48 hours in advance, but here's the catch: only business days count. Weekends and holidays don't factor into that timeline. A request faxed late Friday won't clear the 48-hour window for Monday. Plan around NJDOC's videoconferencing hours - 8:00 AM to 4:00 PM, Monday through Friday - since scheduling runs on that same clock.
48-hour rule: Fax your request at least 48 business hours before the appointment. Weekends and holidays don't count.
Form Completion
- ✓ Inmate name
- ✓ Inmate number
- ✓ Requested date and time (start time)
- ✓ Approximate length of the conference
- ✓ Reason code (if your form requires one)
- ✓ “FAX Yes/No” (whether you will be faxing a document to the inmate on the day of the videoconference)
- ✓ Contact person (printed name)
- ✓ Contact person phone number(s)
- ✓ Contact person email
- ✓ Contact person fax number
- ✓ Agency county/region (if applicable)
- ✓ Today’s date
- ✓ Signature
After completing the VTC Request Form, fax it to the videoconferencing coordinator at Northern State Prison. Remember the 48-hour rule - and that weekends and holidays are excluded from the count. Requesting a Monday slot? You'll likely need to fax by Wednesday. Same goes for the day after a holiday. Build in more lead time than you think you need.
NJDOC lists two contacts for attorney visits and video teleconferences at Northern State Prison: Kelly Greer (Kelly.Greer@doc.nj.gov, 609-292-9700 x4218) and Soraya Arce (Soraya.Arce@doc.nj.gov, 973-465-0068 x4338). Use their names when addressing your fax or following up.
- Complete the VTC Request Form - include the inmate’s identifying information, the requested date/time, and the estimated length.
- Address your fax to the Northern State Prison VTC contact - list Kelly Greer or Soraya Arce so it routes to the videoconferencing coordinator.
- Send with enough business-day lead time - the request must be faxed at least 48 hours in advance, excluding weekends and holidays.
Tip: Add
NJDOC videoconferencing operates Monday through Friday, 8:00 AM to 4:00 PM. No weekend or holiday availability. Keep those boundaries in mind when picking your date and time.
NJDOC recommends starting no later than one hour before closing. Translation: avoid late-afternoon start times, especially for longer conferences. You want enough runway to finish before 4:00 PM.
Hard stop: Conferences must end by 4:00 PM unless everyone agrees to a special arrangement.
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