How to Report a Family Emergency for Someone at Powder River Facility (Oregon DOC)

Oregon DOC has an online Emergency Notification form for reporting family emergencies affecting an adult in custody (AIC). This is the same form you'll use for someone at Powder River Facility. It guides you through the details staff need - identifying your loved one and explaining what happened.

Before You Start

• ✓ Your full name
• ✓ Your phone number (entered in the form’s pattern: ### - ### - ####)
• ✓ Your email address
• ✓ The AIC’s full name
• ✓ The AIC’s SID (State Identification Number), if you know it
• ✓ Institution name (select the facility where the AIC is housed - for this article, Powder River Facility)
• ✓ A brief description of the nature of the emergency (for example: death in family, critical illness, accident)
• ✓ The date the emergency occurred and the name of the person affected
• ✓ A verification contact: name of a medical professional, funeral home, or other appropriate contact, plus a phone number for verification

1. Enter your full name - this is a required field.
2. Add your phone number - the form shows the format as ### - ### - ####.
3. Enter your email address - this is required, so use an email you can access easily.

1. Fill in the AIC’s full name - enter it exactly as it appears in DOC records if you can.
2. Add the SID (if known) - the form asks for the SID number, but it’s listed as “if known.”
3. Choose the institution name - this field is required; select the facility where the AIC is housed (Powder River Facility for this situation).

1. Describe the nature of the emergency - keep it brief and specific (the form gives examples like death in the family, critical illness, or an accident).
2. Enter who was affected and when - provide the affected person’s name and the date the emergency occurred.

1. List a verification contact - the form asks for the name of a medical professional, funeral home, or other appropriate contact.
2. Include a verification phone number - use the phone field as shown on the form (### - ### - ####).

1. Use the “Anything Else Staff Should Know” box (optional) - add any extra details you want staff to see.
2. Submit the form - double-check required fields (your contact info, the AIC’s name, institution name, emergency details, and verification contact) before sending.

The form is protected by reCAPTCHA Enterprise, so Google's Privacy Policy and Terms of Service apply. If you're sharing sensitive details, keep your description focused on what staff actually need - use the verification contact section for confirmation.

Oregon DOC doesn't publish a specific timeline or follow-up process after you submit. If you want to double-check details like the SID or confirm you selected the right institution, use Oregon DOC's public resources to verify the AIC's information. Keep a copy of what you submitted for your own records.

Don't know the SID? Oregon DOC's Oregon Offender Search (OOS) is a free public tool that can help you find an AIC's information. Keep in mind that DOC doesn't guarantee the data is complete or accurate. If you need an official or certified record, the OOS site directs you to their Record Request process.

Tips

• ✓ Use the AIC’s exact name (and SID if you have it) to avoid delays from mix-ups
• ✓ Keep the “nature of emergency” description short and specific
• ✓ Write dates in a clear month/day/year format so they’re easy to confirm
• ✓ Get the verification contact’s name and phone number before you start the form
• ✓ Save a copy of what you submitted (screenshot, notes, or a printout) in case you need to reference it later