Scheduling Visits at RYOCF: The 48-Hour Rule, Time Slots, and First-Come Booking
Scheduling a visit at RYOCF comes down to timing: a set booking window, fixed time blocks, and first-come, first-served reservations. Here's how to plan ahead so you're not scrambling at the last minute.
RYOCF doesn't allow last-minute visits. You must schedule at least 48 hours ahead, and you can book up to two weeks in advance. Reservations are first-come, first-served - so the earlier you book once you're inside that window, the better your chances of getting the day and time you actually want.
Tip: Because visits are first-come, first-served, don’t wait - try to book as soon as you’re within the 48-hour minimum window.
In Person Time Slots
- ✓ Monday–Friday: 2:30pm–4:30pm
- ✓ Monday–Friday: 4:45pm–6:45pm
- ✓ Monday–Friday: 7:00pm–9:00pm
- ✓ Saturdays, Sundays, and holidays: 7:00am–9:00am
- ✓ Saturdays, Sundays, and holidays: 9:15am–11:15am
- ✓ Saturdays, Sundays, and holidays: 11:30am–1:30pm
In-person visits run in fixed two-hour blocks, so you're picking from a small set of start times rather than a flexible schedule. Popular slots - especially weekend and holiday mornings - fill fast. Go in with a first choice and at least one backup. That way, you can grab what's available instead of starting over if your preferred time is already taken.
RYOCF also offers 25-minute video visits during these windows: Monday–Friday from 2:30pm–7:00pm, and Saturdays, Sundays, and holidays from 8:30am–1:30pm. The schedule mentions both
Heads up: The video visit info includes both “Unlimited” and “up to 16 per month.” When you’re booking, double-check what the portal shows for your situation so you don’t get surprised by a limit.
One rule that catches people off guard: video calls and in-person visits must be scheduled at least 60 minutes apart from the end of a previous visit or call. You can't stack a call right after another one, or schedule something that starts too soon after your last visit ends - even if the time slot looks open.
- Write down your end time - the 60-minute gap is counted from the end of the previous visit or call, not the start.
- Build in a cushion - leave extra time beyond the required hour so a small delay doesn’t block your next booking.
- Pick a backup slot before you submit - since visits are first-come, first-served, having a second choice ready helps you move fast if your first option doesn’t work with the spacing rule.
Want a specific day or time? The strategy is simple: be ready to book the moment you're allowed. RYOCF's window opens 48 hours out and extends up to two weeks ahead, with slots going first-come, first-served. Before you start, pick a first choice and a couple backups so you can move fast if your preferred time is already gone.
- ✓ Keep the weekday in-person blocks handy: 2:30pm–4:30pm, 4:45pm–6:45pm, and 7:00pm–9:00pm.
- ✓ For weekends and holidays, plan around the morning/early afternoon blocks: 7:00am–9:00am, 9:15am–11:15am, and 11:30am–1:30pm.
- ✓ For video visits, plan within the listed windows: weekdays 2:30pm–7:00pm; weekends/holidays 8:30am–1:30pm (25-minute visits).
- ✓ Don’t schedule back-to-back - ICSolutions requires at least 60 minutes between the end of one visit/call and the next.
- ✓ Have backup times across different blocks so you can still book something if your first choice is gone.
Holiday planning: Holidays use the same in-person time blocks as Saturdays and Sundays, and those slots can go fast on a first-come basis - pick a couple alternative times (or dates) before you start booking.
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