How to Request Medical Records for an Inmate at Seminole County Jail
Need medical records from Seminole County Jail (John E. Polk Correctional Facility)? Success comes down to using the right authorization form and submitting it through an accepted channel.
Seminole County Sheriff's Office requires an "Authorization for Release of Protected Health Information/Records" form for medical records requests from John E. Polk Correctional Facility. The form must be notarized if patient authority and consent cannot be properly verified. Plan for notarization before you submit. Skipping this step is a common cause of delays.
Submit your completed request by mail or in person to: John E. Polk Correctional Facility, 211 Eslinger Way, Sanford, FL 32773.
Prefer not to mail or hand-deliver? You can also fax your request to (407) 665-1236 or email it to inmatemedicalrecords@seminolesheriff.org. If you're faxing or scanning, double-check that everything is legible before sending.
Reminder: Include the recipient's name and address on the authorization form, and specify how you're submitting (mail, personal delivery, fax, or email). Missing or unclear recipient details can slow down the release.
A signed authorization expires one year from the signature date unless you specify a different expiration date or event on the form. If you might need records again later, pay attention to this section so your authorization covers the full timeframe you need.
Practical Tips
- ✓ Use the John E. Polk Correctional Facility “Authorization for Release of Protected Health Information/Records” form.
- ✓ If patient authority and consent cannot be properly verified, get the authorization notarized before you submit.
- ✓ Fill in the recipient’s name and address clearly so the facility knows exactly where to send the records.
- ✓ Choose one submission method and send it to the correct destination: personal delivery or mail to 211 Eslinger Way, Sanford, FL 32773, fax to (407) 665-1236, or email to inmatemedicalrecords@seminolesheriff.org.
- ✓ Include your contact information on the form so staff can reach you if something needs to be corrected.
Most delays happen for two reasons: missing notarization or unclear recipient details. If the facility can't verify authority and consent, your request stalls while they follow up. The same goes for incomplete information about who should receive the records.
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