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How to Request a Legal Videoconference at South Woods State Prison (48-hour fax rule)

Scheduling a legal videoconference with a client at South Woods State Prison? The 48-hour fax rule is the key deadline to plan around. Here's what to send, how to fill out the request form, and which hours you can book.

• 2 min read • nj.gov
How to Request a Legal Videoconference at South Woods State Prison (48-hour fax rule)

New Jersey's videoconferencing program lets attorneys conduct criminal justice proceedings without requiring inmate transport outside the facility. For scheduling questions at South Woods - or help figuring out where to send your request - the NJDOC Videoconferencing Program is your central point of contact.

Plan backwards from your target date. Requests must be faxed at least 48 hours in advance - and that clock excludes weekends and holidays. You'll need to fax to both the institution and the coordinator. If either fax arrives late, you risk losing your slot.

Time-saver: Fax your request at least 48 hours in advance (excluding weekends and holidays) to both the institution and the coordinator. Count backwards from your target date.

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  • ✓ Inmate name and inmate number
  • ✓ Requested date, start time, and approximate length of conference
  • ✓ Reason code 25 (Client/Attorney Interview)
  • ✓ Requester contact details (so staff can reach you if anything needs clarification)

On the request form, you’ll also need to indicate whether you will be faxing documents to the inmate on the day of the videoconference. Mark the form as FAX Yes or FAX No, and have any documents ready to fax that day if you select “Yes.”

How to Request a Legal Videoconference at South Woods State Prison (48-hour fax rule)

Videoconferences run Monday through Friday, 8:00 AM to 4:00 PM. The program prefers start times no later than one hour before closing, so late-afternoon slots can be tough to get - especially if you need a longer session.

  1. Choose a weekday time between 8:00 AM and 4:00 PM - VTCs operate Monday through Friday within that window.
  2. Start at least an hour before closing when you can - conferences should commence no later than one hour prior to closing time whenever possible.
  3. Work backwards for the 48-hour fax deadline - remember the 48 hours excludes weekends and holidays, so a Monday request usually needs to be faxed earlier than you think.

Have questions? Need to confirm the right fax number for your 48-hour submission? Contact the NJDOC Videoconferencing Program, Office of Information Technology, P.O. Box 863, Trenton, NJ 08625. Phone: 609-826-5642. Fax: 609-984-8284.

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