How to Request a Legal Videoconference at South Woods: 48-Hour Notice and What You Need to Know
Need a legal videoconference at South Woods? The key is timing. Your request must be faxed in advance, and the 48-hour rule counts business days only, not weekends or holidays.
A legal videoconference works well when an in-person visit does not fit your schedule. At South Woods, all videoconference requests must be faxed to the appropriate institution and coordinator at least 48 hours before the requested day (excluding weekends and holidays). That lead time is mandatory. Pick your target date first, then count backward to make sure the fax goes in on time.
48-hour notice required: Fax the videoconference request at least 48 hours before the requested day, not counting weekends and holidays.
"Excluding weekends and holidays" means you count business days only. A Monday request, or one for the day after a holiday, may require sending the fax much earlier than you expect. Not sure who should receive it at South Woods? New Jersey's corrections website lists addresses and telephone numbers for all state prisons. Find the right South Woods contact there, then send your request with enough buffer time to avoid missing the cutoff.
Filling Form
- ✓ Inmate name
- ✓ Inmate number
- ✓ Requested start time
- ✓ Approximate length of conference
- ✓ Reason code: 25 (Client/Attorney Interview)
- ✓ FAX Yes or FAX No (whether you will fax documents to the inmate on the day of the videoconference)
The form asks for a clear point of contact so staff can reach you if they need to confirm details. Fill in the contact person's printed name, work phone, cell phone, email, and fax number. Double-check that everything is current. If anything needs clarification, these are the details the facility will use.
When proposing times, stay inside the operational window: 8:00 AM to 4:00 PM, Monday through Friday.
Videoconferences should begin no later than one hour before closing time. With a 4:00 PM close, that means requesting a start time by 3:00 PM at the latest. Aim earlier if you can, so there is room if anything runs long.
Your request must be faxed to the appropriate institution and coordinator at least 48 hours before the requested day (excluding weekends and holidays). Because the fax number and coordinator details can vary, use New Jersey's corrections website listing of addresses and telephone numbers for all state prisons to locate South Woods contact information. Then fax the completed request to the correct destination.
For general help with the videoconferencing program, contact the NJDOC Videoconferencing Program Office of Information Technology. Mailing address: P.O. Box 863, Trenton, NJ 08625. Phone: 609-826-5642. Fax: 609-984-8284.
On the day of the VTC, the facility relies on the details you wrote on the request to match the appointment to the right person and time slot. Make sure the inmate name and inmate number on your paperwork are accurate and consistent. If you selected FAX Yes on the form, be ready to fax any documents you need the inmate to receive that day.
Tip: After you fax the request, confirm receipt using the contact details you provided on the form. If you need program-level assistance, the NJDOC Videoconferencing Program Office can be reached at 609-826-5642.
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