How to Request Public Records About an Inmate in Doña Ana County (IPRA): Steps, Timeline, and Fees
Need official information about someone in Doña Ana County custody? An IPRA request is the formal way to get public records from the county. Here's what to include, where to send it, how long the county has to respond, and what copy fees look like.
New Mexico's Inspection of Public Records Act (IPRA) gives everyone the right to inspect Doña Ana County public records. To get the law's protections and timelines, submit your request in writing - the county only applies IPRA's procedures to written requests.
Written Request Contents
- ✓ Your name
- ✓ Your address
- ✓ Your telephone number
- ✓ A clear description of the records you want, with enough detail that the records custodian can identify and locate them
The fastest way to submit an IPRA request is through the county's online portal, RecordBook. Requests submitted there count as written requests, which means IPRA timelines and written-response requirements apply.
Don't want to use the portal? You can mail or hand-deliver your written request to the Doña Ana County IPRA Custodian at 845 N. Motel Blvd., Box #17, Las Cruces, NM 88007. Either way, include your contact information and describe exactly what you're looking for - vague requests get delayed for clarification.
Once the records custodian receives your written request, the county must allow inspection immediately or as soon as practicable. The hard deadline: no later than 15 calendar days from receipt.
There's also an early checkpoint. If the county can't let you inspect records within 3 business days, they'll send a written response explaining when the records will be available or when you'll hear back.
If records are withheld: You’re entitled to a written denial that explains the reasons inspection has been denied, and the county’s notice says it will be delivered or mailed within 15 calendar days after the custodian received your request.
Want copies instead of just viewing records? Doña Ana County may charge a reasonable fee. For standard copies up to 11 x 17 inches, expect $1.00 per single-sided page.
Submit through RecordBook and you'll often receive records through the portal at no charge. If you're trying to keep costs down, that's a good reason to use the online option.
Tips for Faster Responses
- ✓ Use the RecordBook IPRA portal so your request is treated as a written request and communication can happen in one place
- ✓ Describe the records you want with enough detail that the records custodian can identify and locate them without follow-up questions
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