Sending Legal Mail to CAFCC: How to Mark and Send Confidential Correspondence
Sending legal or confidential mail to someone at CAFCC? The outside of the envelope matters. Here's who counts as a
CAFCC allows confidential correspondence with specific
Including enclosures - like newspaper clippings or printed articles from the internet? CAFCC treats those the same way it treats the confidential letter itself.
Incoming mail from an approved special correspondent must be marked
- ✓ Inmate/resident’s name
- ✓ Inmate/resident’s identification number
- ✓ Facility name and address
- ✓ Sender’s full name and full address
- ✓ If the sender is an approved special correspondent: include the sender’s name and title on the outside of the envelope to clearly identify their special-correspondent status
- Stop and do not read it - if special correspondence is opened by mistake, staff are not supposed to read the contents.
- Reseal it immediately - the correspondence must be closed back up right away.
- Mark and document the envelope - the employee must write “opened in error” on the envelope and sign and date it.
- Record the incident - a log must be maintained to document all special correspondence opened in error.
If part of the correspondence is allowed - meaning it doesn't contain prohibited items or content - those portions will still be delivered to the recipient.
Tip: Include all required addressing details on the envelope, add "Confidential/Legal Mail," and clearly show the approved special correspondent's name and title. Those three elements tell CAFCC to handle the letter as confidential.
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